TEXAS MEDICAL BOARD

JOB VACANCY NOTICE

HUMAN RESOURCES DEPT

EXTERNAL/ INTERNAL

Remote Work Eligible

Job Posting: 24-503-60 Opening Date: May 9, 2024 No. of Openings: 1

Monthly Salary: $3,631.260 Closing Date: Open Until Filled Type of Employment: Full-Time

Job Title: Human Resources Specialist I (Talent Acquisition)

Classification: Human Resources Specialist I

Class Number 1729

Salary Group: B15

FLSA Status: Non-Exempt

Category: 3/ Work a standard telecommuting schedule 1-4 days WFH each week.

Location: Austin, TX

Agency: Texas Medical Board

1801 Congress Ave STE 9.200 Austin, TX 78701

How to Apply: All applications for employment with the Texas Medical Board must be submitted electronically to HR Department. Applications can be FAXED to 512.305.7124 or e-mailed to [email protected]. All fields on the application must be COMPLETED. We may reject applications that do not include all of the required information. Resumes do not take the place of the information required on the state of Texas application.

Additional Military Crosswalk information can be accessed at: Military Crosswalk for Occupational Category - Human Resources & Training and Development (texas.gov)

Agency Information

We have over 200 employees across the state of Texas. We are a collaborative and team environment work culture that values an environment of trust and accountability as we work towards our Board's mission to protect and enhance the public's health, safety, and welfare by establishing and maintaining standards of excellence used in regulating the practice of medicine and ensuring quality health care for the citizens of Texas through licensure, discipline, and education.

We value employee work-life balance and provide our team incentives that include telework, flexed and compressed work schedules, wellness leave incentive, health and retirement programs, 401K, vacation and sick leave paid, holiday pay, and other various benefits.

General Description

Performs entry-level human resources management work and technical assistance that involves assisting and streamlining our recruitment processes while ensuring compliance with essential state and federal employment laws, rules, and regulations. This involves managing job requisitions, and guiding our hiring officials through the recruitment process by refining and updating s to attract top candidates; screening employment applications for vacancies and providing qualified applications of applicants to hiring officials; responding to all internal and external inquiries on job requirements; managing other recruitment sources; assist with recruitment reports and other recruitment initiatives; keeping hiring officials informed and provide updates on job postings; gather all screening tools and interview questions; assemble and maintain supplemental questions for CAPPS recruitment for future job vacancy openings. Gather completed job applications from all deliverable sources to provide to hiring officials; upon request, provide back-up assistance within the human resources administrative support activities. Works under the supervision of the Human Resources Director with limited latitude for the use of initiative and independent judgment.

Principal Duties and Responsibilities :

50% Recruitment Responsibilities:

• Establish and manage job requisitions in CAPPS and WorkInTexas and other various platforms to attract qualified candidates.

• Collaborate with hiring officials to refine and standardize s for preparation to post job vacancies that will appeal for our recruitment efforts.

• Conducts regular review of agency's s to determine if revisions are necessary.

• Proactively research and recommend new sources for active candidate recruiting.

• Ensures job vacancy information is shared with other departments for advertisement requirements and closing dates.

• Maintains prompt and informative communication with our hiring officials to facilitate a positive recruitment process while following state and federal employment laws, rules, and regulations.

• Work closely with HR Director to ensure all screening tools and interview questions are in compliance with essential state and federal employment laws, rules, and regulations.

• Ensure all job posting information (i.e. final selection rating, interview questions and responses, screening matrix, interview results) are saved into the job placement folder in a timely manner.

• Save chosen applicant's application in job placement folder and their e-file personnel folder.

• Manages all notifications to applicants of status of job vacancies.

• Assists with developing recruitment procedures to ensure departmental operational efficiency.

• Responds promptly to all applicants and may proactively guide applicants through the application process.

• May perform reference, license, and background checks on candidates to ensure hiring criteria is met.

25 % Administrative Responsibilities:

• Attends University career fairs to build and establish a pipeline for future job opportunities and brand awareness.

• Assists with filling temporary short-term job assignments across the agency by gathering s and coordinating with hiring official and with the temporary vendor.

• Coordinate the City Summer Youth Internship Program.

• Assist with maintaining the agency's vacancy position count.

20% Position Management

• Create, update, and track agency positions in CAPPS.

• Clone positions in CAPPS for filling when necessary.

• Audit exception positions CAPPS report.

• Create, update, and track job classifications.

5% Performs related work as assigned such as special projects and other HR related duties.

Experience and Education

• Graduation from a standard senior high school or equivalent is required.
• A bachelor's degree in human resources, business, or related field is preferred.
• Experience with the CAPPS system is preferred.
• Work experience utilizing current human resources management practices, state, and federal laws, and regulations governing policies and procedures is preferred.
• Work experience performing recruitment work responsibilities preferably in a Texas Government agency is preferred.
• Must possess a strong sense of confidentiality to be able to learn the state and federal employment laws that governed our recruitment processes.
• Must be in good performance standing in the agency and in your department.

Knowledge, Skills, and Abilities

• Knowledge of human resources related policies, procedures, and practices.
• Knowledge of state and federal employment laws, guidelines, policies and procedures.
• Knowledge of Micro Software package, TEAMS, and SharePoint.
• Knowledge of business writing, grammar, and punctuation.
• Skills in preparing reports, forms, and spreadsheets.
• Skill in providing excellent customer service to both internal and external customers.
• Ability to adapt successfully and quickly to change and deliver quality results in a timely manner.
• Ability to maintain confidential and sensitive data and information.
• Ability to work independently and accomplish department objectives.
• Ability to work on concurrent tasks while effectively organizing, prioritizing, and coordinating work assignments.
• Ability to prioritize work and meet deadlines.
• Ability to communicate professionally and effectively, both orally and in writing.
• Ability to exhibit a cheerful demeanor toward others.
• Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
• Ability to carry up to 15 lbs.
• Ability to comply with all applicable confidentiality and safety rules, regulations, and standards.
• Ability to consistently display a professional demeanor and work well with others.

Physical Requirements and/or Working Conditions

The principal job functions are performed in a standard office environment and require:

• Regular and punctual attendance while working a set work schedule for eight hours per day Monday to Friday
• Must reside in Austin or surrounding counties.
• Frequent use of personal computer, copiers, printers, and telephones
• Frequent sitting
• Frequently working under deadlines, as a team member, and in direct contact with others
• Compliance with all agency policies and procedures, including but not limited to applicable confidentiality, security and safety rules, regulations and standards.
• Applicants must have or can secure high-speed internet access with a minimum speed of 20 MBPS download and 2 MBPS upload. Applicants may be required to provide confirmation from the area ISP.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Medical Board does not discriminate on the basis of race, color, national origin, sex, age, religion, disability or veteran status. Employment opportunities shall not be denied a qualified individual with a disability that requires a reasonable accommodation. The applicant should communicate requests for reasonable accommodations by calling (512) 305-7146.

Selective Service Requirement: If selected for employment, male applicants age 18 through 25 must present proof of registration or exemption with the federal Selective Service System.

TEXAS MEDICAL BOARD

JOB VACANCY NOTICE

HUMAN RESOURCES DEPT

EXTERNAL/ INTERNAL

Remote Work Eligible

Job Posting: 24-503-60 Opening Date: May 9, 2024 No. of Openings: 1

Monthly Salary: $3,631.260 Closing Date: Open Until Filled Type of Employment: Full-Time

Job Title: Human Resources Specialist I (Talent Acquisition)

Classification: Human Resources Specialist I

Class Number 1729

Salary Group: B15

FLSA Status: Non-Exempt

Category: 3/ Work a standard telecommuting schedule 1-4 days WFH each week.

Location: Austin, TX

Agency: Texas Medical Board

1801 Congress Ave STE 9.200 Austin, TX 78701

How to Apply: All applications for employment with the Texas Medical Board must be submitted electronically to HR Department. Applications can be FAXED to 512.305.7124 or e-mailed to [email protected]. All fields on the application must be COMPLETED. We may reject applications that do not include all of the required information. Resumes do not take the place of the information required on the state of Texas application.

Additional Military Crosswalk information can be accessed at: Military Crosswalk for Occupational Category - Human Resources & Training and Development (texas.gov)

Agency Information

We have over 200 employees across the state of Texas. We are a collaborative and team environment work culture that values an environment of trust and accountability as we work towards our Board's mission to protect and enhance the public's health, safety, and welfare by establishing and maintaining standards of excellence used in regulating the practice of medicine and ensuring quality health care for the citizens of Texas through licensure, discipline, and education.

We value employee work-life balance and provide our team incentives that include telework, flexed and compressed work schedules, wellness leave incentive, health and retirement programs, 401K, vacation and sick leave paid, holiday pay, and other various benefits.

General Description

Performs entry-level human resources management work and technical assistance that involves assisting and streamlining our recruitment processes while ensuring compliance with essential state and federal employment laws, rules, and regulations. This involves managing job requisitions, and guiding our hiring officials through the recruitment process by refining and updating s to attract top candidates; screening employment applications for vacancies and providing qualified applications of applicants to hiring officials; responding to all internal and external inquiries on job requirements; managing other recruitment sources; assist with recruitment reports and other recruitment initiatives; keeping hiring officials informed and provide updates on job postings; gather all screening tools and interview questions; assemble and maintain supplemental questions for CAPPS recruitment for future job vacancy openings. Gather completed job applications from all deliverable sources to provide to hiring officials; upon request, provide back-up assistance within the human resources administrative support activities. Works under the supervision of the Human Resources Director with limited latitude for the use of initiative and independent judgment.

Principal Duties and Responsibilities :

50% Recruitment Responsibilities:

• Establish and manage job requisitions in CAPPS and WorkInTexas and other various platforms to attract qualified candidates.

• Collaborate with hiring officials to refine and standardize s for preparation to post job vacancies that will appeal for our recruitment efforts.

• Conducts regular review of agency's s to determine if revisions are necessary.

• Proactively research and recommend new sources for active candidate recruiting.

• Ensures job vacancy information is shared with other departments for advertisement requirements and closing dates.

• Maintains prompt and informative communication with our hiring officials to facilitate a positive recruitment process while following state and federal employment laws, rules, and regulations.

• Work closely with HR Director to ensure all screening tools and interview questions are in compliance with essential state and federal employment laws, rules, and regulations.

• Ensure all job posting information (i.e. final selection rating, interview questions and responses, screening matrix, interview results) are saved into the job placement folder in a timely manner.

• Save chosen applicant's application in job placement folder and their e-file personnel folder.

• Manages all notifications to applicants of status of job vacancies.

• Assists with developing recruitment procedures to ensure departmental operational efficiency.

• Responds promptly to all applicants and may proactively guide applicants through the application process.

• May perform reference, license, and background checks on candidates to ensure hiring criteria is met.

25 % Administrative Responsibilities:

• Attends University career fairs to build and establish a pipeline for future job opportunities and brand awareness.

• Assists with filling temporary short-term job assignments across the agency by gathering s and coordinating with hiring official and with the temporary vendor.

• Coordinate the City Summer Youth Internship Program.

• Assist with maintaining the agency's vacancy position count.

20% Position Management

• Create, update, and track agency positions in CAPPS.

• Clone positions in CAPPS for filling when necessary.

• Audit exception positions CAPPS report.

• Create, update, and track job classifications.

5% Performs related work as assigned such as special projects and other HR related duties.

Experience and Education

• Graduation from a standard senior high school or equivalent is required.
• A bachelor's degree in human resources, business, or related field is preferred.
• Experience with the CAPPS system is preferred.
• Work experience utilizing current human resources management practices, state, and federal laws, and regulations governing policies and procedures is preferred.
• Work experience performing recruitment work responsibilities preferably in a Texas Government agency is preferred.
• Must possess a strong sense of confidentiality to be able to learn the state and federal employment laws that governed our recruitment processes.
• Must be in good performance standing in the agency and in your department.

Knowledge, Skills, and Abilities

• Knowledge of human resources related policies, procedures, and practices.
• Knowledge of state and federal employment laws, guidelines, policies and procedures.
• Knowledge of Micro Software package, TEAMS, and SharePoint.
• Knowledge of business writing, grammar, and punctuation.
• Skills in preparing reports, forms, and spreadsheets.
• Skill in providing excellent customer service to both internal and external customers.
• Ability to adapt successfully and quickly to change and deliver quality results in a timely manner.
• Ability to maintain confidential and sensitive data and information.
• Ability to work independently and accomplish department objectives.
• Ability to work on concurrent tasks while effectively organizing, prioritizing, and coordinating work assignments.
• Ability to prioritize work and meet deadlines.
• Ability to communicate professionally and effectively, both orally and in writing.
• Ability to exhibit a cheerful demeanor toward others.
• Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
• Ability to carry up to 15 lbs.
• Ability to comply with all applicable confidentiality and safety rules, regulations, and standards.
• Ability to consistently display a professional demeanor and work well with others.

Physical Requirements and/or Working Conditions

The principal job functions are performed in a standard office environment and require:

• Regular and punctual attendance while working a set work schedule for eight hours per day Monday to Friday
• Must reside in Austin or surrounding counties.
• Frequent use of personal computer, copiers, printers, and telephones
• Frequent sitting
• Frequently working under deadlines, as a team member, and in direct contact with others
• Compliance with all agency policies and procedures, including but not limited to applicable confidentiality, security and safety rules, regulations and standards.
• Applicants must have or can secure high-speed internet access with a minimum speed of 20 MBPS download and 2 MBPS upload. Applicants may be required to provide confirmation from the area ISP.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Medical Board does not discriminate on the basis of race, color, national origin, sex, age, religion, disability or veteran status. Employment opportunities shall not be denied a qualified individual with a disability that requires a reasonable accommodation. The applicant should communicate requests for reasonable accommodations by calling (512) 305-7146.

Selective Service Requirement: If selected for employment, male applicants age 18 through 25 must present proof of registration or exemption with the federal Selective Service System.