Job Description

It’s more than just numbers.

Miller Kaplan is a different kind of CPA firm; we believe in building a legacy—yours. We want to give our clients the very best, and we understand that begins with helping our employees be their best through professional mentorship, life-work integration, and a sense of community. That starts with you!

Job Summary:

The Assistant Bookkeeper in the Business Management department is responsible for assisting in overseeing financial data and compliance by maintaining accurate books on accounts payable and receivable, and daily financial entries and reconciliations.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Efficiently process and track accounts payable and receivable, ensuring timely payments and collections.
• Maintain accurate records of transactions, invoices, and vendor relationships to ensure a smooth cash flow process.
• Regularly reconcile multiple bank accounts and financial statements, identifying discrepancies and resolving issues promptly. Ensure that all records are up-to-date.
• Oversee and manage the financial records of multiple clients, including daily data entry, invoicing, and ensuring financial transactions are correctly reflected in client accounts.
• Maintain accurate ledgers for each client and assist in the preparation of financial reports as needed ensuring that all financial data is properly classified and recorded.
• Assist in the preparation of month-end and year-end closing processes.
• Assist in preparing internal financial reports, including profit and loss statements, balance sheets, and other financial summaries as required.
• Assist with tax filings, including processing 1099s and supporting the preparation of quarterly and annual tax returns for clients.
• Ensure compliance with federal, state, and local employment laws and regulations, and company policies.
• Make photocopies; mail, scan, and email documents; and perform other clerical functions, as needed.
• Perform other related duties as assigned.

Education and Experience:

Required:

• Minimum 2-3 years of bookkeeping experience at a business management firm.
• GED/Highschool Diploma.
• Familiarity with QuickBooks and QuickBooks Online is required.

Preferred:

• Knowledge of Datafaction/AgilLink.
• Experience with 1099s processing, A/R and A/P.

Required Skills/Abilities:

• Excellent organizational and time management skills.
• Proficient with Microsoft Office Suite or similar software.
• Must have excellent written and verbal communication skills.
• Must have strong interpersonal skills.
• Must possess a high level of attention to detail and accuracy.
• Must be able to multi-task and must be very organized

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

Benefits

LIFE:

• Competitive Salary: We value your dedication and hard work. We offer a competitive salary of $65,000 - $67,000 per year for this role.
• Generous Paid Time Off: Start with 20 days and watch it grow, plus 2 extra days annually for managers.
• Comprehensive Healthcare: Medical options include HMO, PPO, HDHP, with fully covered dental and vision for you.
• Flexible Spending Accounts & Health Savings Accounts: Manage healthcare expenses conveniently with a benefits debit card.
• Employee Assistance Program: Confidential support for personal or work-related challenges.

FAMILY:

• Hybrid & Remote Flexibility: Work-life balance matters! Enjoy flexibility based on your role.
• Insurance Benefits: Basic life insurance, voluntary life insurance, and long-term disability coverage.
• Dependent Care and Pet Insurance: Covering loved ones, furry or not, with flexible spending accounts and pet insurance.
• Bereavement Paid Time Off: Time to grieve and heal without work worries.
• Sabbatical and Personal Leave Options: Recharge and refocus with time off for personal needs.

BUSINESS:

• Social Events: Networking and unwinding at virtual and in-office firm social events.
• Referral Bonuses: Earn rewards for growing our team and client base.
• Commuter Benefits: Funds for transit and parking to ease your daily commute.
• Professional Development: Reimbursement for licenses, memberships, CPE allowance, and access to classes through Becker.

DREAMS:

• Retirement Plans: Tailored 401(k) Profit Sharing Plan for your financial future.
• Support for Professional Certifications: Assistance on your journey to CPA or CFE, including study materials, exam reimbursements, and bonuses.
• Leadership Development and Mentorship: Personal and professional growth through mentorship programs.

Ready to embark on a fulfilling career journey with us? Join our team and unlock a world of opportunities and support!

Miller Kaplan does not intend to hire job seekers who will need, now or in the future, Miller Kaplan sponsorship through the H-1B lottery, unless otherwise stated on the job posting.

All qualified applicants will receive consideration for employment at Miller Kaplan without regard to race, religious creed, color, ancestry, national origin, sex, gender (including gender identity and gender expression), age, mental or physical disability, medical condition, genetic information, sexual orientation, marital status, reproductive health decisions, military/veteran status, or any other legally protected status in accordance with state and/or federal law.

Miller Kaplan does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Miller Kaplan or any employee or owner of Miller Kaplan without a pre-existing agreement signed by both parties covering the submission will be considered the property of Miller Kaplan and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Miller Kaplan property and free of fees. If you would like to inquire about referrals and or contracts, please reach out to [email protected].

All qualified applicants will receive consideration for employment at Miller Kaplan in accordance with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance regarding applicants with criminal histories and the SF Fair Chance Ordinance regarding applicants with arrest and conviction records.

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